Avenryx SystemsUse case
Supplier invoices read, matched and posted
Invoice processing is a well-defined problem with a clear payback: the cost per invoice before, and the cost per invoice after.
Outcomes
- Cost per invoice reduced
- Approvals that do not sit in an inbox
- Early-payment discounts actually captured
- A clean audit trail per document
Use case
Where it is used
Three-way matching
Invoice against purchase order and goods receipt.
Approval routing
Value-based rules with escalation and delegation.
Exception handling
Mismatches queued with the evidence attached.
What we deliver
- Document extraction and validation
- PO and receipt matching
- Approval workflow
- Accounting system posting
- Spend and cycle-time reporting
Problems this solves
Invoices approved by email chain
A structured approval workflow with limits and delegation replaces forwarded messages and lost threads.
Matching done by hand
Purchase order, receipt and invoice matched automatically, with only true exceptions reaching a person.
Late payments and lost discounts
Ageing, due dates and approval SLAs are visible, so payment terms are met deliberately.
How delivery runs
- 01
Observe the current process
We watch the work as it is actually done, including the workarounds, before proposing anything.
- 02
Scope the first slice
One workflow, one team, one measurable target — chosen because it carries the most manual effort.
- 03
Build and pilot
Working software in a pilot group within weeks, running alongside the current process until the numbers agree.
- 04
Roll out and switch off
Migration, training and a dated switch-off of the old route, so two processes do not run forever.
Realistic timeline
Weeks 1–2
Document and rule analysis.
Weeks 3–7
Extraction, matching and approval workflow.
Weeks 8–11
Accounting integration and rollout.
What moves the price
Supplier document variety
Layout variety drives extraction effort; e-invoicing formats are much cheaper to handle.
Matching rules
Three-way matching with tolerances and partial deliveries is substantially more than header matching.
Accounting integration
Posting, cost centres, VAT codes and payment files each add scope.
Where projects go wrong
Automating the workaround
Rules are agreed with the people who handle today's exceptions, so we encode the correct process rather than the historic patch.
Adoption stalls
Rollout has named owners and measured usage per team; software nobody uses moves cost instead of removing it.
FAQ
Questions buyers ask
Does this replace our accounting system?+
No. It feeds it — the ledger stays where it is.
What about paper invoices?+
Scanned and processed through the same pipeline.
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