Avenryx SystemsUse case
When the spreadsheet becomes the system of record
Spreadsheets are excellent tools and terrible systems. The moment several people depend on one, you have a database with no permissions, no audit trail and no validation — held together by one person's discipline.
Outcomes
- One version instead of eight copies
- Who changed what, and when
- Validation that stops bad data at entry
- The same flexibility, without the fragility
Use case
Where it is used
Version chaos
Filenames ending in final_v3_new are a symptom, not a habit.
One person owns it
The business stops if they are on holiday.
Manual consolidation
Hours each month merging sheets that should never have been separate.
What we deliver
- Process and data model mapping
- Import of existing sheets with validation
- Role-based access and approvals
- Change history and audit
- Reporting that replaces the pivot tables
Who this is for
- Teams running a critical process in a spreadsheet only one or two people fully understand.
- Operations where version conflicts, broken formulas or accidental overwrites already cause real errors.
When this is the wrong choice
- Genuine ad-hoc analysis — spreadsheets remain the right tool for that.
Problems this solves
No single current version
A shared database with concurrent access and history removes 'final_v7_new.xlsx' and the reconciliation that follows it.
No validation
Required fields, referential rules and permissions stop invalid data at entry instead of surfacing it at month end.
No audit trail
Who changed what and when becomes answerable, which matters for both disputes and compliance.
How delivery runs
- 01
Observe the current process
We watch the work as it is actually done, including the workarounds, before proposing anything.
- 02
Scope the first slice
One workflow, one team, one measurable target — chosen because it carries the most manual effort.
- 03
Build and pilot
Working software in a pilot group within weeks, running alongside the current process until the numbers agree.
- 04
Roll out and switch off
Migration, training and a dated switch-off of the old route, so two processes do not run forever.
Realistic timeline
Week 1
Spreadsheet audit and rule extraction.
Weeks 2–6
Core application in pilot use with migrated data.
Weeks 7–10
Reports, integrations and switch-off of the sheet.
Build or buy
Buy something existing when
- A standard product matches the process closely and no integration is needed
Build custom when
- The spreadsheet encodes rules no product supports
- The data must join your other systems
What moves the price
Formula complexity
Years of embedded business rules must be recovered and verified — usually more work than the screens.
Number of linked sheets
Each feeder spreadsheet is effectively another data source to model.
Reporting expectations
Reproducing familiar reports exactly is often requested and should be scoped explicitly.
Where projects go wrong
Automating the workaround
Rules are agreed with the people who handle today's exceptions, so we encode the correct process rather than the historic patch.
Adoption stalls
Rollout has named owners and measured usage per team; software nobody uses moves cost instead of removing it.
FAQ
Questions buyers ask
Will we lose the flexibility?+
No — we keep ad-hoc analysis by exporting cleanly to Excel, while the record of truth stays governed.
How long does this take?+
A focused spreadsheet replacement is usually 6 to 12 weeks.
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